Religious organisations in the UK play a vital role in supporting communities, often working with children, vulnerable adults, and individuals in need of care or guidance. Because of this responsibility, safer recruitment is essential. DBS checks for religious organisations help ensure that staff and volunteers are suitable for their roles and that safeguarding standards are met.
Understanding the legal duties and best practices surrounding DBS checks is crucial for protecting both organisations and the people they serve.
When DBS Checks Are Legally Required
Religious organisations must carry out DBS checks when roles involve what is legally defined as “regulated activity.” This includes:
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Teaching, supervising, or caring for children
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Providing pastoral care involving regular contact
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Supporting vulnerable adults with personal or health needs
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Managing or supervising individuals in regulated roles
For example, youth leaders, safeguarding officers, and certain clergy roles may require Enhanced DBS checks, sometimes with a barred list check.
Failing to carry out required checks can result in legal consequences and safeguarding failures.
Legal Responsibilities and Safeguarding Duties
Religious organisations have a duty of care to their members and the wider public. This includes taking reasonable steps to prevent harm.
Proper DBS screening helps organisations:
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Identify individuals who may pose a risk
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Meet safeguarding and insurance requirements
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Demonstrate compliance during inspections or investigations
Trust is central to religious work, and robust recruitment processes help maintain that trust.
DBS Checks for Volunteers
Many religious organisations rely heavily on volunteers. Even though volunteers are unpaid, DBS checks may still be required if their role involves regulated activity.
Importantly, eligible volunteer DBS checks are usually free, making it easier for organisations to implement safeguarding without financial barriers.
However, organisations must ensure the level of check requested is appropriate for the role.
Best Practice for Religious Organisations
Beyond legal compliance, following best practice strengthens safeguarding. This includes:
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Creating a clear safer recruitment policy
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Applying DBS checks consistently
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Risk assessing any criminal record disclosures fairly
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Providing safeguarding training
Using a professional service like https://clearcheck.co.uk/ can help religious organisations manage DBS applications efficiently and maintain proper compliance records.
Handling DBS Results Responsibly
If a DBS check reveals a criminal record, this does not automatically mean the individual cannot serve. Religious organisations should consider:
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The nature of the offence
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How long ago it occurred
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Its relevance to the role
A fair and balanced approach ensures both safeguarding and inclusion.
Confidentiality is also essential. DBS information must be stored securely and shared only with authorised individuals.
Building Safer Faith Communities
DBS checks are a key part of creating safe and welcoming environments. When religious organisations follow legal requirements and best practice, they protect their members, uphold their values, and maintain public confidence.
Safeguarding is not just a legal obligation — it is a moral responsibility.
FAQs
Do all religious roles require a DBS check?
No. Only roles involving regulated activity or eligible positions require DBS checks.
Are DBS checks required for volunteers?
Yes, if volunteers work with children or vulnerable adults regularly.
What level of DBS check is usually needed?
Enhanced DBS checks are commonly required for safeguarding roles.
Can someone with a criminal record work in a religious organisation?
Yes, depending on the offence and its relevance to the role.
How often should DBS checks be renewed?
There is no fixed legal period, but many organisations review them every three years.
