The Disclosure and Barring Service (DBS) check is a vital tool in safeguarding, ensuring individuals are suitable to work or volunteer in roles involving vulnerable people. While some roles legally require a DBS check, others may request one on a voluntary basis. Understanding the distinction between voluntary and compulsory DBS checks helps both organisations and individuals navigate the process with confidence.
What Is a DBS Check?
A DBS check reviews an individual’s criminal record to ensure they are safe to work with children, vulnerable adults, or in sensitive positions. There are different levels of DBS checks—basic, standard, and enhanced—depending on the role and its responsibilities.
What Are Compulsory DBS Checks?
Compulsory DBS checks are legally required for certain roles in the UK. If an individual is applying for a regulated position, they cannot begin work until the appropriate DBS clearance has been obtained.
Roles That Require Compulsory Checks:
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Teachers and teaching assistants
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Care workers in adult or children’s social care
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Healthcare professionals such as nurses and doctors
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Childminders and foster carers
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Positions involving regulated activities with vulnerable groups
Failure to conduct compulsory DBS checks could leave organisations open to legal penalties and put vulnerable individuals at risk.
What Are Voluntary DBS Checks?
Voluntary DBS checks are not legally mandated but may be requested by an employer, charity, or organisation to provide reassurance. For instance, community groups, voluntary organisations, or even some employers outside of regulated sectors may choose to conduct these checks for peace of mind.
Examples of Voluntary Checks:
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Volunteers working at local charities or youth clubs
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Sports coaches not involved in regulated activities
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Employers in non-regulated sectors who want to promote trust and safety
Although not required by law, these checks can help organisations build confidence among stakeholders, service users, and the wider community.
Key Differences Between Voluntary and Compulsory DBS Checks
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Legal Requirement: Compulsory checks are mandated by law; voluntary checks are optional.
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Roles Covered: Compulsory checks apply to regulated activities; voluntary checks may cover roles outside legal requirements.
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Consequences: Failing to conduct a compulsory check can lead to legal consequences, while voluntary checks are a matter of organisational choice.
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Purpose: Both serve to protect vulnerable groups, but compulsory checks enforce legal safeguarding, whereas voluntary checks provide added reassurance.
Why Understanding the Difference Matters
For employers and organisations, knowing when a DBS check is compulsory versus voluntary ensures compliance with the law while strengthening safeguarding practices. For individuals, it helps clarify why a check may be requested and what level of disclosure is appropriate.
Final Thoughts
Both voluntary and compulsory DBS checks play an important role in promoting safety and trust. While compulsory checks are essential for certain regulated roles, voluntary checks can help organisations demonstrate their commitment to safeguarding, even when not legally required.
