Safeguarding and transparency are at the heart of every charity’s mission in the UK. Trustees and board members play a crucial role in ensuring these principles are upheld. But one important question often arises — do board members and trustees need DBS checks? The answer depends on their level of contact with vulnerable groups and the charity’s activities.
Let’s break down what UK charity rules say about DBS checks for trustees, and how to stay compliant with Charity Commission guidance.
Understanding the Role of Trustees and Board Members
Charity trustees are responsible for overseeing governance, managing funds, and ensuring the charity operates lawfully and ethically. While many trustees work behind the scenes, some are directly involved in the delivery of services — particularly in organisations supporting children or vulnerable adults.
In such cases, safeguarding becomes a legal and moral obligation, and DBS checks play a central role in verifying that individuals in positions of trust are suitable for their responsibilities.
Do Trustees Need a DBS Check?
In most cases, not all trustees are legally required to have a DBS check. However, there are specific situations where it becomes mandatory:
-
If the charity works with children or vulnerable adults, at least one trustee must undergo an Enhanced DBS check with a barred list check.
-
If a trustee’s role includes regular contact with these groups, an Enhanced DBS check may be required for that individual.
-
If the charity’s constitution or funders require DBS clearance, all board members might need checks for compliance purposes.
It’s good practice for charities to carry out at least Basic DBS checks on all trustees to demonstrate transparency and safeguard the charity’s reputation. You can apply easily for any level of DBS check through ClearCheck.
What the Charity Commission Says
The Charity Commission strongly encourages DBS checks for trustees where relevant. Their guidance emphasises that all charities must ensure trustees are fit and proper persons — meaning they are not disqualified from acting as trustees due to past misconduct or criminal history.
Failing to conduct DBS checks where required could risk regulatory breaches, damage to the charity’s reputation, or even disqualification of board members.
Best Practices for Charity Compliance
Charities should:
-
Identify which roles involve regulated activity with vulnerable groups.
-
Maintain a clear DBS policy for all staff and trustees.
-
Conduct regular rechecks to ensure continued suitability.
-
Keep secure and confidential records of all DBS results.
Taking these steps ensures your charity remains compliant and trusted by both the public and regulators.
FAQs
1. Are all trustees legally required to have a DBS check?
No. Only trustees involved in regulated activity with children or vulnerable adults are legally required to have one.
2. What type of DBS check do trustees usually need?
A Basic DBS check is recommended for most trustees, but those in direct contact roles may need an Enhanced DBS check.
3. How often should trustees renew their DBS checks?
It’s best practice to renew DBS checks every three years, or sooner if the trustee’s role changes.
4. Where can charities apply for DBS checks online?
You can apply securely and efficiently through ClearCheck, a trusted provider of DBS checks across the UK.
Ensuring that board members and trustees have the appropriate DBS checks not only protects vulnerable people but also reinforces your charity’s integrity and compliance with UK safeguarding standards.
